Information for Sponsored Students and Sponsoring Agencies

MITT is pleased to support and work in partnership with students who are being sponsored by third party organization while studying at MITT.

What is a sponsor?

A sponsor is a third-party entity, such as an indigenous organization, community organization, or employer that agrees to pay MITT for a student's education expenses.

What is a sponsored student?

A sponsored student is a student whose educational expenses are paid, either in part or in full, by a third-party organization directly to MITT.

Information for Sponsored Students

How do I notify MITT that I am a sponsored student?

To notify MITT you are a sponsored student, you must have your sponsor complete the Student Sponsorship Application form [pdf] and return it to MITT prior to the proof of funding deadline for the intake applied to or prior to the deposit deadline if the sponsor is paying the admission deposit. The completed Student Sponsorship Application form authorizes MITT to invoice the Sponsoring Agency for tuition/fees for the student listed on the form. Failure to return the completed the form by the proof of funding deadline will result in the student’s admission being withdrawn for non-payment. MITT’s Student Sponsorship Application form must be completed and signed by the Sponsoring Agency. Other forms or letters from Sponsoring Agencies addressed to students or MITT are not considered authorization for sponsorship.

Sponsoring agencies must send the completed form to:

Manitoba Institute of Trades and Technology
7 Fultz Blvd., Winnipeg, MB R3Y 1G4
E: csr@mitt.ca

*For 2-year programs, the Student Sponsorship Application form must be completed and submitted each year prior to the proof of funding deadline date.

Acceptance of third party billing is at the discretion of MITT.

What is the deadline for submitting the Student Sponsorship Application Form?

If the sponsor is paying for the admission deposit, the form must be submitted by the deposit deadline indicated in the offer of admission in order for the seat to be accepted. If the sponsor is not paying for the admission deposit, the completed Student Sponsorship Application form must be received from the sponsor prior to the specific proof of funding deadline for the intake.

Can MITT invoice my sponsor for textbook and supply costs?

MITT is unable to invoice sponsors for textbook or supply fees. For sponsoring agencies that wish to assist students with textbook and supply costs, please review the following:

  • For textbooks, see mitt.ca/current-students/textbooks, and please contact the Bookstore (Follett Canada) directly for sponsorship information.
  • Available supply lists can be found at mitt.ca/current-students/supply-lists. Textbooks or other learning materials that are not available at the bookstore are found on program supply lists.
  • All supply costs are approximate. If the Sponsoring Agency is not assisting students with these costs, they are the responsibility of the student.

Can MITT invoice my sponsor for my application fee or admission deposit?

Application fees must be paid in full at the time of submission of the student’s application. MITT cannot invoice the sponsor for application fees. If the Sponsoring Agency wishes to assist the student with the application fee, this must be arranged between sponsor and student.

MITT can invoice the sponsor for the admission deposit. If the Sponsoring Agency is paying the student’s admission deposit, the Student Sponsorship Application form must be returned by the deposit deadline indicated in the offer of admission. If the Student Sponsorship Application form is unable to be provided by the deposit/offer deadline, the student must pay the admission deposit or the seat will be released.

If the Sponsoring Agency is not paying the student’s admission deposit, the deposit is the responsibility of the student and must be paid in full by the deposit deadline indicated in the students offer.

When will my Sponsor be sent an invoice?

Invoices will be sent to sponsors 10 (ten) days after the proof of funding deadline. Payment is due on the date indicated on the invoice. Due dates will be in October, for student starting in the Fall; in February, for students starting in Winter; and in June for students starting in Spring.

What are my obligations as a sponsored student?

  1. All sponsored students are expected to familiarize themselves with MITT’s Withdrawal and Refund policies and academic policies.
  2. It is the student's responsibility to ensure that their Sponsoring Agency has submitted a Student Sponsorship Application Form by the proof of funding deadline (or by the deposit deadline indicated on the offer of admission if the sponsor is paying the admission deposit). If the form is not submitted by the relevant deadline, the student is responsible to provide full payment of fees or to sign up on a Rotessa Payment plan (see Fee Payment Methods Originating Within Canada on the Fee Payment page) by the Fee Payment Deadline.
  3. Admitted students who require additional time to arrange for their funding may request a deferral to the next available intake. The deferral request must be received prior to the Fee Payment Deadline for the non-refundable deposit to be transferred to the next intake. Students who request a deferral after the Fee Payment Deadline will be required to pay a new program deposit.
  4. Students must not delay payment of fees in anticipation of third-party sponsorships. Any late payment fees which accrue prior to the authorization of a sponsorship arrangement will not be reversed. While sponsors do not typically cover late payment penalties, if they are a result of the Sponsor sending in a late application the charges will not be reversed.
  5. If the Sponsoring Agency does not pay for all tuition and fees, or has a maximum amount of coverage, the student is responsible to pay the balance in full, or establish an approved payment plan prior to the fee payment deadline. Students are responsible to monitor their MITT Student Portal regularly to ensure their account is in good standing.
  6. The sole and final responsibility for payment of the account lies directly with the student. Should a sponsor fail to remit the Student Sponsorship Application form or payment of fees, the student will be subject to MITT’s standard collection proceedings, which includes but are not limited to:
    • Account holds, denied access to administrative and academic services
    • Late payment charges
    • Program withdrawal
  7. If a student has prepaid their account, received a government student loan or a scholarship/bursary and the sponsor payment results in a credit balance, the student may request a refund by sending an email to finance@mitt.ca. The Refund Form is posted on the Cancellation, Withdrawal and Refunds page.
  8. In compliance with the Manitoba Freedom of Information and Privacy Act (FIPPA), MITT cannot release students’ personal or academic information to a third party without the written consent of the student. It is the student’s responsibility to provide additional information such as grades or attendance to the sponsor if the sponsor requires the information. Alternatively, the student may submit a Consent to Release Student Information form to MITT, authorizing the release of information to the Sponsoring Agency. This allows MITT to share payment/financial details of the students’ account with the Sponsoring Agency, along with other information as authorized on the Consent to Release Student Information form. If consent is given, sponsoring agencies are asked to follow established processes to request student documents or information from MITT.
  9. Charges for documents required by a sponsor are the responsibility of the student and will not be invoiced to a sponsor.

Information for Sponsors

What information does MITT require from our organization?

To notify MITT that you are sponsoring a student, a representative from the Sponsoring Agency must complete the Student Sponsorship Application Form and return it to MITT prior to the proof of funding deadline for the intake the student has applied to or prior to the deposit deadline if the sponsor is paying the admission deposit.

The completed sponsorship form authorizes MITT to invoice the Sponsoring Agency for tuition and related fees for the student listed in the request. Failure to return the completed the form by the proof of funding deadline will result in the student’s admission being withdrawn for non-payment. This form must be completed and signed by the Sponsoring Agency. Forms or letters addressed to students are not considered as authorization.

Sponsoring agencies must send the completed form to:

Manitoba Institute of Trades and Technology
7 Fultz Blvd., Winnipeg, MB R3Y 1G4
E: csr@mitt.ca

*For 2-year programs, the form must be completed each year, and submitted each year prior to the proof of funding deadline date.

What is the deadline for submitting the Student Sponsorship Application Form?

If the Sponsor is paying for the admission deposit, the form must be submitted by the deposit deadline in order for the seat to be accepted. If the sponsor is not paying for the admission deposit, the completed Student Sponsorship Application form must be received from the sponsor prior to the specific proof of funding deadline for the intake.

Can MITT invoice for textbook and supply costs?

MITT is unable to invoice sponsors for textbook or supply fees. For sponsoring agencies that wish to assist students with textbook and supply costs, please review the following:

  • For textbooks, see mitt.ca/current-students/textbooks, and please contact the Bookstore (Follett Canada) directly for sponsorship information.
  • Available supply lists can be found at mitt.ca/current-students/supply-lists. Textbooks or other learning materials that are not available at the bookstore can be found on program supply lists.
  • All supply costs are approximate. If the Sponsoring Agency is not assisting students with these costs, they are the responsibility of the student.

Can MITT invoice for application fees or admission deposits?

Application fees must be paid in full at the time of submission of the student’s application. MITT cannot invoice the Sponsor for application fees. If the Sponsoring Agency wishes to assist the student with the application fee, this must be arranged between Sponsor and student.

MITT can invoice the sponsor for the admission deposit. If the Sponsoring Agency is paying the student’s admission deposit, the Student Sponsorship Application form must be returned by the deposit deadline indicated in the offer of admission. If the Student Sponsorship Application form is unable to be provided by the deposit/offer deadline, the student must pay the admission deposit or the seat will be released.

If the Sponsoring Agency is not paying the student’s admission deposit, the deposit is the responsibility of the student and must be paid in full by the deposit deadline indicated in the students offer.

When will you send an invoice?

Invoices will be sent to sponsors ten (10) days after the proof of funding deadline. Payment is due on the date indicated on the invoice. Due dates will be in October, for student starting in the Fall; in February, for students starting in Winter; and in June for students starting in Spring.

How can we remit payment?

Payment instructions are included on the invoice we issue. Please ensure the name, date of birth and student ID of the sponsored student is included with payment.

How and when are refunds issued?

Should a sponsored student’s account need to be refunded, we will contact your organization and request further instructions. 

How do we request student attendance or progress reports?

In compliance with the Manitoba Freedom of Information and Privacy Act (FIPPA), MITT cannot release students’ personal or academic information to a third party without the written consent of the student. It is the student’s responsibility to provide additional information such as grades or attendance to the sponsor if the sponsor requires the information. Alternatively, the student may submit a Consent to Release Student Information form to MITT, authorizing the release of information to the Sponsoring Agency. This allows MITT to share payment/financial details of the students’ account with the Sponsoring Agency, along with other information as authorized on the Consent to Release Student Information form. If consent is given by the student, Sponsoring Agencies are asked to follow established processes to request student documents and information.

Due to the nature of programming at MITT, attendance is not always recorded and thus it is not possible to provide attendance tracking for all students. When a Sponsor requires this information, it is the student's responsibility to make any necessary arrangements for attendance tracking/reporting with their instructor prior to the start of the program.

What are my obligations as a Sponsoring Agency?

  1. The Sponsoring Agency must complete a Student Sponsorship Application Form.
  2. Submission of the sponsorship form is considered a binding commitment for the sponsorship of the student.
  3. Any restrictions or contingencies on the payment are not allowed. If the Sponsor requires proof of attendance, grades, transcripts or notification of class withdrawals before submitting payment to MITT, MITT will not authorize the third-party billing. In such cases the student is responsible for paying their fees and should request reimbursement from the Sponsoring Agency.
  4. Payment is due on the date indicated on the invoice Due dates will be in October, for student starting in the Fall; in February, for students starting in Winter; and in June for students starting in Spring. If payment is not received by the deadline indicated on the invoice, late payment penalties, per student, will be added to the outstanding balance. Tuition estimates and fee information can be found on the Tuition Fees page
  5. If payment is not received by the deadline indicated on the invoice, a hold may be placed on the sponsored student’s account that prevents student account access, release of grades or transcripts and other administrative/academic services.
  6. The sole and final responsibility for payment of the account lies directly with the student. Should a Sponsor fail to remit the Student Sponsorship Application form or payment of fees, the student will be subject to MITT’s standard collection proceedings, which includes but are not limited to:
    • Account holds, denied access to administrative and academic services
    • Late payment charges
    • Program withdrawal
  7. If payment is not received within 60 days of billing, sponsorships for future terms will not be accepted until the account is paid in full a deposit for future terms is received.
  8. The issuance of credit to a sponsor is at the discretion of MITT. Sponsors who have delayed payment of student accounts in past terms will not be accepted without an advance deposit, the amount to will be determined by MITT.

For inquiries regarding the information posted above for sponsored students and/or sponsoring agencies, please write to Ryan Bruyere, via studentservices@mitt.ca or call 204 989 6512.

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